Invitation to Tender – Audit Services for The Haven

Audit Services Tender Specification

‘Invitation to Tender’ – Audit Services for The Haven Wolverhampton

Tender Requirements:

The Haven Wolverhampton Board of Trustees have requested a review of the organisations audit arrangements. We are inviting firms to tender and put forward their proposals in line with our requirements outlined. The interview process will require a presentation to the panel including members of The Haven Board and Senior Management Team. Questions & answers session also.

1. Annual Audit to be conducted in accordance with ISA (UK) auditing standards

The Haven prepare financial statements and notes in line with SORP for charities

Annual Audit of The Haven’s Financial Statements, includes (not exhaustive)

  • Statement of financial activities
  • Balance Sheet
  • Cashflow
  • Notes to the financial statements

Inspection of documents

Financial Internal control checks, policies, and procedures

2. Annual Audit requirements

The Havens financial year operates April – March

Pre-audit meeting to take place with The Haven to discuss audit plan

Audit to commence during the month of May each year

Combination of on-site/remote audit

3. Annual Accounts:

Post Audit – Draft accounts to be available for review by The Haven Finance Committee, mid – end of June each year

Final Accounts – available and to be presented to The Havens Annual General Meeting during August of each year

Appointed Auditors to attend AGM and present audit commentary, final accounts, and any recommendations to The Board of Trustees in terms of the financial aspects of the charity going forward

5. Presentation to the Panel/Interview: 

Shortlisted firms will be invited to make presentations to a small panel consisting of members of The Havens Board of Trustees and Senior Management Team.

  • Presentations should last no longer than 20 minutes and should address the points mentioned above
  • ‘Questions and Answers session will follow the presentation

Proposals to include:

  • Proposed approach to Audit
  • Relevant experience and expertise within the Charity Sector
  • Additional services that may be appropriate of benefit to the needs of The Haven Wolverhampton
  • Proposed fee’s
  • An indication of fee’s that would be charged in subsequent periods
  • Referee

6. Tender documents to be submitted for the attention of Nina Griffiths, The Haven Wolverhampton 

To be submitted for the attention of: Nina.Grifiths@havenrefuge.org.uk

Clarification points/direct any questions to: Nina.Grifiths@havenrefuge.org.uk

Tender Timeline:

  • Invitation to tender – 20.12.2021
  • Confirmation to participate in tender process – 07.01.2022
  • Questions & clarifications, close – 17.01.2022
  • Closing date for submissions – 18.02.2022 – extended
  • Presentations & Interviews – Early March 2022
  • Award of Tender – Mid-March 2022
  • Commencement – April 2022

Next Steps…

Tender documents to be submitted for the attention of:

 Nina Griffiths, Finance & Business Manager
Nina.griffiths@havenrefuge.org.uk

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